Main difference Difference between computer file and manual file
Manual files are handwritten, either on paper or computer, regarding anything, while computer files are created by machine. When it comes to storage, manual files are always stored in hard copy in the form of files or documents in different places while on the other hand, computer files are stored in electronic copy. In addition, as we know that manual files are stored in the form of different tangible files so if we want to physically transport them from one place to another they are difficult to transfer and in case of a larger number of files they are even more difficult to transfer. since we have to carry them everywhere.But in the case of computer files, they can be easily transferred via email and through many other forms electronically, whether they are less or more, so the feasibility factor is higher here. Also, it would take more time to transfer files manually than through a computer. Due to the tangible nature of manual files, maintenance is also difficult as we have to take care of them with regard to many external environmental factors, but it is not that difficult in the case of computer files. As humans, we tend to commit a lot of errors while writing a file and sometimes we cannot identify them, which can later affect our work, but in the case of a computer file, we do not face such problems as it is a well designed machine. He corrects them by himself and tells us by highlighting the wrong words. Therefore, the chances of making an error while working on a computer are comparatively less than with a manual file. Another benefit seen from making a computer file is that we can collect a lot of information to write in a fast way, but When writing a manual file we have to go through different sources such as books, magazines, research articles and other types of databases which takes a long time and can delay our work. Usually we have secret manual files that should not be viewed by unauthorized people, but due to their tangibility factor they can be accessed and destroyed by fire etc. but not in computer files, since they can be protected by passwords and other ways. Also, manual files cannot be destroyed so easily. We have secret manual files that should not be seen by unauthorized persons, but due to their tangibility factor, they can be accessed and can be destroyed by fire etc. but not in computer files, as they can be protected by passwords and other ways. . Also, manual files cannot be destroyed so easily. We have secret manual files that are not to be viewed by unauthorized persons, but due to their tangibility factor, they can be accessed and can be destroyed by fire etc. but not in computer files, as they can be protected by passwords and other ways. . Also, manual files cannot be destroyed so easily.
|Computer file||Manual file|
|Computer files are transferred electronically.||Manual files can be transported by physical means|
|Computer files are difficult to destroy and can last for a long time.||Manual files can warn and can be easily exhausted by hand.|
|Difficult to access at all times||Easy access when needed|
|Large amounts of information can be stored and transferred||It is difficult to store a large amount of information manually.|
What is the manual file?
These files are handwritten and are always present in intangible form. Also, they can be stored in different areas like shelves, cabinets, and in a file room, etc. if a person wants to transfer them, he has to take them down the road, which is quite difficult. In addition, they are always present on paper. Maintaining manual files is also a problem and they can also be easily destroyed. Similarly, the chances of making mistakes are quite high in manual files since we are human beings and we tend to make a lot of mistakes. Even when we make mistakes, erasing them is not done so clearly, so the overall look of the formal document suffers. Also, gathering information is quite difficult and time consuming. Further, Regarding the accessibility factor, people who can see them can easily access them and also people who are not, which constitutes a threat. So they are not so safe.
What is the computer file?
Computer files are the type of files that are created on a computer and stored as an electronic copy. These types of files have a lot of protection since they are protected by different passwords and codes. Also, by creating these files, you can get automatic error correction functions. And when writing something, be it a research paper or anything that requires information from multiple sources, the work is done quite easily here, as the information can be collected from different websites in less time. Destroying computer files is not that easy. These types of files can be transferred in a short time via emails, etc. and a large amount of information can be transferred and sent. What’s more,
- Manual files can be transported by physical means; computer files are transferred electronically.
- Computer files are difficult to destroy; Manual files are easy to destroy.
- Manual files are easily accessible; computer files are not.
- A large amount of information can be stored and transferred in a computer file; it is difficult to store a large amount of information manually.
- Manual files are not convenient to carry; Computer files are convenient to carry.
There are many instances where someone asks you to send a document, there are always two ways to do it, sending something through the computer or sending a hard copy, this and the differences mentioned above should be enough to give a clear idea of what two terms mean and how they differ from each other.